Although I am constantly doing a lot, always on the go whether it be working my full-time job, creating content for Instagram, working in real estate, or creating blog content, I often find myself losing motivation extremely fast. I will put a bunch of tasks on my plate and then become overwhelmed with everything and kind of want to give up; so at the multiple occasions that this does occur, I need to increase my productivity. Below, are some of my most helpful tips to remain productive.
WAKE UP EARLY
This is actually difficult for myself personally, but I know this is how I will function best. Anyone that knows me will tell you I like to get up earlier than anyone they know; in particular, i aim to get up around 730-8AM. I get so much more done in the early mornings, because all of my friends will be asleep so no one will be distracting me with texts and social media. On days that I sleep in until 9 or 10, I legitimately feel like most of my day is gone and will lose the idea of running errands or fully focus on work because I missed my morning!
MAKE A LIST
Making a list of things to do in your day by writing them in order of the most important to the least(you could always do the worst tasks first). This will ensure that either your most important task is completed, or the worst one is done so you can focus on the more exciting ones afterwards.
CHOOSE THE TOP 3 TASKS
Do your best to weed out the top three. Not 4, not 6, not 10. This is a realistic goal to set for the day to make sure that things get done and you will not feel disappointed about what you didn’t get done. In my daily planner, I write my tasks in order of most important things to complete. I always write it out, so I can see it and my brain will visually remember me writing it out.
MAP EVERYTHING OUT
There is always scheduling conflicts; and you always have to keep in mind when planning out your day to plan for things like meals and transportation. Especially living in Dallas, there is almost always street traffic. I will attempt to schedule my day in order of location rather than driving around town, and I will work myself from the furthest location and work myself back closer towards home at the end of my workday.
NO IS OKAY
There is an indefinite power in saying no. The older I’ve gotten, the more I have gotten comfortable with saying no to people. By saying no, you are allowing yourself to really focus on what you what to do for the day. “No, I can’t go to lunch with you”. “No, I can’t come into work on my day off and cover your 8 hour shift”. “No, I can’t buy you lunch and bring it to you at work”. This will go hand in hand with not overbooking yourself!
As I mentioned above, learning to say no will assist you in not overbooking yourself. There is always going to be something that you could be doing whether it be a dinner, or social function, or school/work function and you will obviously not make it to everything. Rather than saying yes to everything and missing it, I will only allow myself to schedule a certain amount of things daily. Especially on the days that I workout, I will avoid doing almost everything else.
Deadlines, deadlines, deadlines. One of the most dreadful things I learned in primary school, but thank my educators for daily. Not only will deadlines force you to maximize your time and avoid procrastination, but it also will teach you to be able to complete tasks in a timely manner. Of course, depending on the tasks, I will allot myself time for a small break to visit Instagram or respond to text messages. But by limiting yourself to doing things in time blocks, you are able to make the most out of your time so you don’t waste time on things with excessive time.
HAVE YOUR INBOX AT ZERO
Maintaining your emails at zero is incredibly exhausting in itself, but it is vital to your routine to at least attempt to deal with each email as it arrives. By the end of your workday, your inbox should be at zero, because by this system, your mindset it cleared but you will also have a fresh clean slate for the next workday. If not, set out a time block to dedicate to emails; you could easily aim for doing them at 11 and 4 and power through them in bulk so you are not consistently checking through them.
Lastly, meetings are almost always a waste of time. I feel like there is nothing that is really done in meetings that couldn’t be accomplished through a facetime call. If ever NEEDED, schedule meetings in a time-sensitive block. Obviously most of business will be in networking and face-to-face communication, but for weekly meetings I find them to be less productive. Meetings, when done, need to be quick and to the point of what you would like accomplished, because everyone has way more important sh*t to worry about.